Top 10 Multi-Factor Authentication Software for Medium-Sized Enterprises

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Passwords can no longer protect a growing business. Hackers follow different methods such as getting into the system, hacking the computer, or tricking employees into sharing passwords. That’s why multi-factor authentication software is becoming imperative for data security. It adds an extra layer of security, which requires users to prove their identity at sign-in. Thus, it stops most hacking attempts.

According to a Microsoft study, MFA reduces the risk of compromising an account by around 99%. Nonetheless, it’s difficult to find the best multi-factor authentication software for a mid-size organization. These organizations might have cybersecurity concerns but not have a dedicated security expert. 

This article looks at the top MFA solutions available in the market in terms of their effectiveness, costs, and implementation investments. Read ahead to find a suitable tool for your organization.

Multi-Factor Authentication Software Compared

Rank	Tool	Best for	Starting price per user/month	Key strength
1	Cisco Duo	Fast rollouts	Free up to 10 users, then $3	Simple push approvals and device checks
2	Microsoft Entra ID	Microsoft 365 Teams	$7 (P1), basic MFA free	Conditional Access and passkeys
3	Okta	SaaS-heavy companies	$6 (Starter suite)	SSO plus huge app catalog
4	JumpCloud	Lean IT teams	$3 (MFA only)	Identity and devices in one console
5	Ping Identity	Complex hybrid setups	$3 (5,000-user minimum)	Federation and adaptive MFA
6	OneLogin	SSO-led rollouts	$4 (Advanced bundle)	Clear SSO and MFA bundles
7	RSA ID Plus	Regulated industries	$3 (cloud only)	Hybrid failover and token support
8	Rublon	Tight budgets	$2 (15-license minimum)	Low cost for VPN and RDP
9	IBM Security Verify	IBM-centric enterprises	Usage-based quote	Governance plus legacy reach
10	Silverfort	Legacy systems	Quote only	Agentless network-level MFA

What Is Multi-Factor Authentication Software?

Multi-factor authentication software is a tool that asks users to confirm their identity before logging in to the system. It’s more than a password manager. MFA examples include push notifications, one-time passwords (OTP), and security keys. Multi-factor authentication prevents applications, VPNs, and Windows logins from malicious attacks that are based on stolen passwords.

While two-factor authentication and dual-factor authentication both accomplish the same purpose, it limits the method to just two kinds of authentication. The most common second step is a mobile application offering MFA. Most multi-factor authentication apps support single sign-on (SSO), meaning one login can unblock multiple apps.

What to Look for in Multi-Factor Authentication Tools

Each product enables push notifications or requests for a verification code. However, differences occur in each specific product. Some tools protect the modern Microsoft business, whereas others handle old servers that no one wants to touch. Use this list of criteria to reduce options before you set up app demos.

• SSO fit: The combination of MFA and SSO features works best, so you have to ensure that the tool fits your sign-in system.
• Coverage: Check if the tool covers VPNs, remote desktop, and Windows login. Moreover, you also need to check old servers other than the cloud app coverage.
• Adaptive rules: Cut down on approval fatigue by using prompts that fire only on risky logins.
• Pricing structure: Most of the tools require a minimum number of users or additional features, which impact the pricing. Always check the pricing criteria of the tool before making a move.
• Compliance: Always check the logs and compliance. For example, if you deal with patient information, ask for audit logs and compliance.
• Recovery: Test the recovery in the early phase. Lost phones and passwords can cause headaches.

The 10 Best Multi-Factor Authentication Software Options

1. Cisco Duo

Best for: Quick setup for multiple apps, VPNs, and servers

If you need an urgent integration of MFA, Duo is the right option. Duo is a solution that provides an additional MFA layer on top of cloud applications, VPNs, and servers. A user can approve their sign-in from the Duo Mobile app. The admin can also check the health of the device before giving access. This is what makes Duo easy to add. It allows you to retain your current identity provider. Because of its ease of use, Cisco is one of the best multi-factor authentication services out there.

Feature	Availability	What it means for you
Starting price	Free up to 10 users. Essentials $3, Advantage $6, Premier $9	Budget by tier, not by the headline price
Passwordless and FIDO2	Essentials and up	You can retire passwords early
Device checks	Trusted Endpoints from $3, full device trust in Premier	Blocks unmanaged laptops
Single sign-on	Essentials and up	One login for your cloud apps

Pros:

• Fast setup with familiar push method
• Password-free and FIDO2 in just the $3 plan
• Deeper device trust with premier plan

Cons:

• Risk-based tools are in the $6 plan, which makes costs higher
• Renewal prices can increase from 5% to 15%
• Extra devices after 10 per user might include additional charges

Who should consider it: Mid-sized firms that want multi-factor authentication tools running fast, without replacing their sign-in system.

Official site: Duo editions and pricing

2. Microsoft Entra ID

Best for: Companies that live in Microsoft 365

If your employees work with Microsoft 365, then Entra ID is most likely the first multi-factor authentication software to turn on. A lot of middle-sized businesses are already paying for this without even being aware of it. The free version of Microsoft includes basic MFA. However, Microsoft 365 E3 and E5 versions incorporate Conditional Access. In 2026, the IT giant added a few more features to the list of Entra ID innovations, including support for Windows Hello and phishing-resistant sign-in in Linux.

With the use of the Microsoft Authenticator application, passkeys, Windows Hello, and FIDO2 keys, you will be able to make sure that phishing attacks will no longer be a problem. Entra doubles as an identity and access management platform.

Feature	Availability	What it means for you
Starting price	P1 $7 and P2 $10, billed yearly	E3 includes P1 and E5 includes P2
Conditional Access	P1, with risk-based rules in P2	Rules by user, device, and location
Passkeys and FIDO2	Windows Hello, Authenticator, security keys	Phishing-resistant sign-in is built in
Free tier	Basic MFA through security defaults	Fine to start, too thin to stay

Pros:

• Often comes with Microsoft 365 subscriptions
• Provides strong, conditional access policies
• Allows passkeys, Windows Hello, and FIDO2 keys

Cons:

• Policy setup can be too much for small IT teams
• Less appealing if most apps sit outside Microsoft
• Risk-based policies need the pricier P2 plan

Who should consider it: Teams with Microsoft 365 E3 and E5 subscriptions. Don’t even think about it if most of the apps are not from Microsoft.

Official site: Microsoft Entra pricing

3. Okta

Best for: Cloud-first companies with lots of SaaS apps

The Okta application is one of the top multi-factor authentication tool for companies that use multiple cloud applications. Besides, it’s a perfect candidate if you need one sign-in layer. It’s an adaptive MFA that alerts users only when a login looks risky. This feature cuts the needless interruptions.

Okta Verify manages push approvals along with FIDO2 keys and fingerprints. As MFA is a part of the Okta single sign-on system, launching it seems natural for teams that use a lot of applications.

Feature	Availability	What it means for you
Starting price	Starter $6, Core Essentials $14, Essentials $17, billed annually	$1,500 yearly minimum won’t trouble a mid-sized firm
Adaptive MFA	Add-on on Starter, included higher up	Prompts only when a login looks risky
FastPass and FIDO2	Supported	Passwordless sign-in on managed devices
Single sign-on	Core of every suite	Strongest when many apps connect

Pros:

• Huge app catalog and strong SSO
• Adaptive options for risk-based prompts
• Developer-friendly tools for custom flows

Cons:

• Cost estimation is hard because of suites and add-ons
• Available with annual billing option only
• Adaptive MFA isn’t in the Starter suite

Who should consider it: Companies dealing with many SaaS applications and an Admin to oversee the software. Smaller teams may prefer a simpler multi-factor authentication app.

Official site: Okta pricing

4. JumpCloud

Best for: Lean IT teams that also manage devices

JumpCloud multi-factor service provider is ideal for IT professionals who are looking to manage multiple devices. You don’t have to switch between different tools to manage logins. With JumpCloud, you get directory, SSO, MFA, and device management in a single console. It means admins can mix push, authenticator codes, WebAuthn, and security keys. You can buy this multi-factor authentication software for $3 per month in an annual package or go for a monthly subscription. One gotcha: suspended accounts still bear the same charges as active ones.

Feature	Availability	What it means for you
Starting price	MFA alone: $3/month for annual subscription or $ 4/month. Bundles: $9, $11, $13	30-day trial of the full platform
Security keys and WebAuthn	Supported	Phishing-resistant options for admins
Device management	In the $9 to $13 bundles	Logins and laptops in one place
Conditional access	Policy-based, not full risk scoring	Good rules, fewer smart signals

Pros:

• One console for identity and devices
• Clear, published prices
• Full-platform 30-day trial

Cons:

• Suspended users still bill as normal users
• Per-user costs add up as headcount grows
• Very large firms may want deeper customization

Who should consider it: IT teams that also manage laptops and want one vendor. Skip it if you only need standalone MFA.

Official site: JumpCloud pricing

5. Ping Identity

Best for: Complex hybrid environments

The Ping technology is very effective where identity is complex. This includes partner access and different cloud setups. Ping also supports legacy apps. PingOne for Workforce Plus consists of an adaptive multi-factor authentication tool and supports passwordless sign-in utilizing FIDO technology. In addition, the applicability of SAML and OIDC makes it easier to connect various systems. The pricing structure fits better for large companies.

Feature	Availability	What it means for you
Starting price	Essential $3 and $6 annual contract	5,000-user minimum, with a 30-day trial
Adaptive MFA	Plus plan	Extra checks only when risk rises
Passwordless with FIDO	Plus plan	Modern sign-in for Microsoft-heavy teams
Legacy gateways	Kerberos, LDAP, RADIUS	Old systems join the same policy

Pros:

• Includes SAML, OIDC, and SCIM
• Adaptive MFA and passwordless features in Plus
• Flexible option for hybrid setup

Cons:

• Requires a minimum of 5,000 users for listed pricing
• Heavy if you only need basic MFA

Who should consider it: Larger mid-sized companies with a user count around 5,000. Not suitable for companies seeking simple and affordable multi-factor authentication tools.

Official site: PingOne pricing

More for You: Top 10 Access and Identity Management Software for Businesses

6. OneLogin

Best for: Teams that start with single sign-on

Teams looking for a solution that offers both single sign-on and multi-factor authentication can count on OneLogin. With this system, administrators can implement MFA according to group, app, and network. They can also customize it per user and device. OneLogin MFA service provider supports various MFA methods such as authenticators, push notifications, biometrics, and WebAuthn. Adaptive SmartFactor Authentication is also available. It is a practical tool if you want SSO and MFA from one provider.

Feature	Availability	What it means for you
Starting price	Bundles $4 Advanced, $8 Professional, $10 Expert	MFA alone is $3 and needs SSO at $2
MFA methods	Codes, hardware tokens, SMS, voice, email, WebAuthn	Plenty of choice for mixed teams
SmartFactor risk engine	Expert bundle or $4 add-on	Smarter prompts cost extra
RADIUS support	Expert bundle	VPN protection needs the top tier

Pros:

• Clear bundles for SSO and MFA
• Multiple MFA methods
• Risk-based SmartFactor available

Cons:

• SmartFactor needs Expert or a $4 add-on
• Standalone pieces depend on each other
• List and bundle prices differ, which confuses buyers

Who should consider it: Organizations needing SSO and MFA on a budget.

Official site: OneLogin pricing

7. RSA ID Plus

Best for: Hybrid environments with regular workflows

RSA, a multi-factor company that has built its name because of hardware tokens. ID Plus now supports passkeys, push approvals, and FIDO2 technology. The attractive feature is hybrid failover. It allows users to log on even when there are problems with cloud services. This is crucial for banks and hospitals. Moreover, the company also supports face-to-face failover support.

Feature	Availability	What it means for you
Starting price	C1 $3, E1 $5, M1 $6, E2 $7, E3 via sales	Hardware tokens cost extra
Hybrid failover	E1 and up (vendor claim)	Logins survive a cloud outage
Passkeys and FIDO2	Supported	Phishing-resistant sign-in
Support hours	24×7 from E1, 9×5 on C1	The cheapest tier has the thinnest support

Pros:

• On-site and hybrid solutions are available
• Wide choice of options with tokens
• Free 24/7 support with $5 subscription

Cons:

• Hardware tokens come with additional costs
• Highest level of service requires a sales discussion
• Some rivals feel quicker to roll out

Who should consider it: Companies from regulated industries, especially healthcare and finance, using on-premises solutions with tokens.

Official site: RSA ID Plus

8. Rublon

Best for: Tight budgets

Rublon is the right multi-factor authentication tool if your budget is tight. The application protects VPNs and remote desktop. It also secures Windows logon and Linux servers. Its model only counts active MFA users for calculating licenses. Therefore, idle users do not incur any extra cost. This model is good for companies that roll out MFA in stages. It is not a complete identity suite, and therefore you need to pair it with an existing directory.

Feature	Availability	What it means for you
Starting price	Business $2, Enterprise $4. Free plan for one user	Minimums of 15 and 300 licenses
MFA methods	Push, FIDO, QR code, email link, passcode, SMS	Flexible without being overwhelming
Protected systems	RDP, Windows logon, Linux, LDAP, RADIUS	Covers the usual remote-access gaps
Phone credits	SMS and calls cost extra	Push and FIDO keep costs flat

Pros:

• Lowest published price on this list
• All features on both paid plans
• Push, FIDO, and QR code methods

Cons:

• Narrower than full identity platforms
• SMS and phone calls use extra credits
• Phone support costs extra

Who should consider it: Companies that want affordable software for multi-factor authentication for VPN and remote desktop first. Skip it if you want a full identity suite.

Official site: Rublon pricing

9. IBM Security Verify

Best for: IBM-centric, regulated enterprises

IBM brings together both adaptive MFA and identity governance and lifecycle management. It implements risk analysis in mainframes, legacy systems, and cloud applications. FIDO2, passkeys, and biometrics are available as well. Companies utilizing IBM security tools can easily update their processes without having to perform a complete overhaul.

Feature	Availability	What it means for you
Starting price	Usage-based, no public per-user price	Buy via AWS Marketplace, cloud credits, or IBM
Adaptive access	Priced alongside SSO and MFA	Costs drop for rarely active users
Legacy reach	Mainframes and older systems	Fits long-lived IBM estates
Lifecycle tools	Priced separately	Governance is a second line item

Pros:

• Governance and lifecycle tools in the suite
• Works with legacy and mainframe systems
• Flexible ways to buy

Cons:

• Heavy setup and upkeep
• No public pricing
• Best value inside the IBM stack

Who should consider it: Enterprises already running IBM security tools. Skip it if you want a light, fast rollout.

Official site: IBM Verify pricing

10. Silverfort

Best for: Protecting legacy systems

Silverfort opts for a different path. It deals with the servers that everyone avoids. Silverfort provides MFA by means of network proxying. The solution enables Silverfort to secure RDP, SSH, file shares, and service accounts without installing agents. It works well for legacy systems where it’s impossible to deploy an agent. Most businesses use it together with app-based MFA solutions instead of replacing them.

Feature	Availability	What it means for you
Starting price	Not published	Request a quote or demo
Agentless coverage	No endpoint agents	Nothing to install on old servers
Protocol reach	RDP, SSH, SMB, service accounts	Closes gaps standard MFA misses
Replaces app MFA	Complements it	Plan on running both

Pros:

• No agents on endpoints
• Covers legacy protocols and service accounts
• Real-time risk policies

Cons:

• Network setup can be complex
• Complements app MFA rather than replacing it
• No public pricing

Who should consider it: Teams with old servers or service accounts that standard MFA can’t reach.

Official site: Silverfort

Final Takeaway

The right choice depends on your stack and your team. Microsoft 365 companies can start with Entra ID. Mixed environments often find Duo faster to roll out. Okta and Ping suit larger, app-heavy estates, and Rublon keeps costs low. Whichever multi-factor authentication company you pick, protect admins and finance staff with phishing-resistant methods first.

The right selection of software for multi-factor authentication depends on the technology stack and the company’s staff. Companies using Microsoft 365 may start with Entra ID. Organizations with mixed environments tend to find Duo a solution for faster rollout. Okta and Ping fit large companies with many applications, while Rublon is a cost-effective solution. The first thing to bear in mind in terms of any MFA is to provide protection for admins and finance staff.

FAQs (Frequently Asked Questions)